Web app guide
How to use Shift Planner | Rosters, Work Hours & Export
Learn to set up a personal shift calendar, customize working hours, manage a team, export reports and back up your Shift Planner web data.
Start with your personal roster
Open the app and choose Personal. Use the roster name at the top to add separate calendars for workplaces. Edit its name, mode and period in roster settings. Tap a calendar date, choose a shift and save.
Choose one week, two weeks or the full calendar
Use Full month, Week or 2 weeks on the calendar page. Short views start on Monday. The arrows move by one or two weeks, including dates in the next month. This changes the display only; calculations and exports still use the full roster period.
Optional custom roster period
Your existing roster system remains the default. Choose Custom period on the calendar to set a start date and 7 or 14 days, or enter any whole day count from 1 to 366. Set target hours or a work-shift count for that interval. For example,20 October plus 10 days means 20–29 October, including calculations and exports. Arrows move to the next interval of the same length. Use normal system restores your saved settings and keeps all shifts.
Set work hours and weekly rest days
In Settings, open My personal roster rules. Set target hours per working day, weekly non-working days and whether saved holidays reduce the target. These rules belong to the current roster and do not change saved shifts.
Review the period target before export
In Hours, choose the month and either the roster cycle or calendar month. Automatic calculation excludes rest days and holidays according to your rules. A saved manual period target stays unchanged when rules change, until you choose Use automatic. Check saved holiday dates against your own country and workplace.
Export or share your personal calendar
In Hours, choose Print / Save PDF or Share roster. Confirm the month and period in the export dialog, then print or choose Save as PDF in the browser. Browser options vary. A JSON backup is different from a PDF report; keep the backup to restore your data.
Set up Team inside the app
Choose Team from the app navigation. Create a workplace, set the currency, time zone, work hours, breaks and overtime rules, then add employees and their targets. Review and confirm pay rules before displaying estimates. Each employee has a separate roster; select people for reports or preview a shift pattern before applying it.
Review employee and team reports
In Team & reports, choose employees and a period. Open Report preview / PDF or download CSV. Check overnight shifts, overlaps and daylight-saving changes; warnings may hide pay until resolved. All pay figures are estimates based on your rules.
Back up before switching devices
Data stays in this browser. Download a personal backup from Settings and a separate team backup from Team. There is no automatic sync or employee sign-in, and Android and web backup formats are not guaranteed to be compatible.
Use an iPhone or work offline
Open the web app in Safari and use Add to Home Screen if offered. First open app pages while online so their files can be stored; once cached, the personal calendar and local team data can work offline. Native Android widgets and reminders are not available here.